What is the banquet organization & duties of banquet manager??

 Banquet Organization

Banquet department functions fall under the control of the banquet manager. It is responsible for organizing various types of formal and informal functions within and off the premises. 

Banqueting Manager

Secretary

Dispense barman                   Head waiters

Head wine waiter                   Waiters

Wine waiters                        Porters

 Usually, banquet business is seasonal business, but the hotel must device a plan to sell its banquet facilities throughout the year. A hotel may either have many banquet halls of different sizes or one large hall, the size of which can be adjusted with temporary partitions to accommodate parties of various sizes. Each hall has a name and is managed by the head banqueting waiter. The banquet department has very good potential to generate revenue as functions are organized throughout the year for various reasons such as weddings. anniversaries, birthdays, official get-togethers, and so on.

The banquet department is managed with the help of few permanent staff as more service staff can be arranged from either local source or other food and beverage service areas

The following are the designations found in the banquet department:

Banqueting manager

 He/she is in charge of all the functions of the banquet department. He is responsible for the following:

• Discussing function arrangements details with clients concerning menus, table plans, costs, wines,

bands, toastmaster, and so on 

 Communicating date of function, time, number of guests, and all other necessary details to all the departments concerned

Briefing the banquet head waiter about function details and getting it organized

Preparing budget for the department

Planning menu for various functions at different price ranges

Procuring equipment for banquets 

Devising and implementing sales promotional plan

Recruiting and training staff

Secretary 

The secretary is responsible for the following:

Handling all incoming and outgoing mails .

Attending telephone calls of inquiry

 Noting down any inquiry

Sending inter-department memos 

 Filing of documents concerning functions